MacDonald & Co. will be a "controller" of the personal information that you provide to us when you provide us with your details through this website or by other means.
When you become a client of MacDonald & Co. we will collect, store and use the personal information that you provide to us in your instructions and during the course of our solicitor / client relationship. We may ask you for additional personal information during the course of our client / solicitor relationship, which shall be collected, stored and used in accordance with this privacy notice.
We need to collect our clients' personal information so that we can perform our service agreement with you. We will use our clients' personal information to:
If you do not provide us with all of the personal information that we need to collect then this may affect our ability to provide you with legal advice and / or represent you as your solicitors.
We also process our clients' personal information in pursuit of our legitimate interests to:
Where we process your personal information in pursuit of our legitimate interests, you have the right to object to us using your personal information for the above purposes. If you wish to object to any of the above processing, please contact us by telephone on 0141 959 1999 or by e-mail at firstname.lastname@example.org. If we comply with your objection, this may affect our ability to undertake the tasks above for the benefit of you as a client.
We are under a legal obligation to process certain personal information relating to our clients for the purposes of complying with our obligations under:
We may ask you if we can process your personal information for additional purposes. Where we do so, we will provide you with an additional privacy notice with information on how we will use your information for these additional purposes.
We may be required to share personal information with statutory or regulatory authorities and organisations to comply with statutory obligations. Such organisations include the Law Society of Scotland, the Scottish Legal Complaints Commission, HMRC and Revenue Scotland for the purposes of complying with our statutory and regulatory obligations.
We may also share personal data with our professional advisors for the purposes of taking advice.
MacDonald & Co. employs third party suppliers to provide services including IT, Property and Personal Searches, ID and source of funds verification, document shredding, document scanning, fee audits, Property Marketing and court representation. We also utilise the services of a credit reference agency (https://www.transunion.co.uk/legal-information/bureau-privacy-notice). These suppliers may process personal data on our behalf as "processors" and are subject to written contractual conditions to only process that personal data under our instructions and protect it.
In the event that we do share personal data with external third parties, we will only share such personal data strictly required for the specific purposes and take reasonable steps to ensure that recipients shall only process the disclosed personal data in accordance with those purposes.
Your personal information is stored on our electronic filing system and our servers based in the EU and is accessed by our staff for the purposes set out above.
We keep our clients' personal data for the periods recommended by the Law Society of Scotland. We will review and possibly delete your personal information following the said recommended periods.
The said recommended periods are currently as follows:
On completion i.e. after the time for appeal has elapsed.
Five years after final completion, e.g. after maintenance, residence and contact orders, etc., have ceased to have effect, or children have reached majority.
Ten years after completion.
Indefinitely for Murder and other cases involving disposal by way of life imprisonment.
Three years or the duration of the sentence if more than three years.
Three years. A copy of the complaint or indictment and a copy of the legal aid certificate will be kept indefinitely.
Ten years after completion - although an executry may never be complete. Relevant documents and papers might be sent to the Executor for safekeeping since prior rights and legal rights only prescribe if not claimed in 20 years after becoming enforceable.
Ten years after the termination of the Trust.
Purchase: Ten years after completion.
Sale: One year later after completion (i.e. after implementing Letter of Obligation; dealing with any funds retained; and after Missives have ceased to have effect).
Re-mortgages: Ten years after completion.
Commercial Leases: Ten years after completion.
Miscellaneous Conveyancing (to include transfers of title, residential Leases and discharges of Standard Securities): One year later after completion.
Ten years after completion.
Legal Aid Files will be destroyed after 10 years of completion of a transaction.
Until such time as the policy in question has matured.
Five years after completion of the business.
A period equal to the remainder of the financial year for our firm (1st May to 30th April) plus a further six financial years.
A period equal to the remainder of the financial year for our firm (1st May to 30th April) plus a further six financial years
In all cases, important papers such as confirmations, decrees, etc., will be retained indefinitely.
You can exercise any of the following rights by writing to us at 1607 Great Western Road, Glasgow, G13 1LT or by e-mail at email@example.com.
Your rights in relation to your personal information are: